Welcome to The HR Corner, the new HR resource for the SEAS community. In The HR Corner, I will be sharing HR news and highlights with faculty and staff. Please keep a lookout here for up-to-date information each month. I welcome your feedback on topics you would like to see highlighted. My office hours are generally Monday–Friday, 8:00 am to 5:00 pm. Feel free to stop by and say hello.
This issue covers:
- Historical Sick Time Data Collection
- GW’s new Time Off and Leave Guide
- TRS changes for timekeepers
- SEAS employment opportunities
- GW’s common purpose and values
- Performance management/[email protected]
- Events and trainings
Welcome Dana Bradley
HR is looking forward to the arrival of our new vice president and chief people officer, Dana Bradley. Dana's first day at the university will be Tuesday, September 3.
Historical Sick Time Data Collection via Box
GW Benefits is collecting historical sick time data for benefits-eligible staff in accordance with the DC Accrued Sick and Safe Leave Act. Before August 31, SEAS managers or Time Off Administrators (TOAs) should download or compile three years of historical sick time data for your benefits-eligible staff for fiscal years 2017, 2018 and 2019. GW's fiscal year is July 1 - June 30. This instructions document will help guide you through the upload process via Box.
For more information related to the Time Off and Leave project, including the Time Off and Leave Guide effective July 1, visit the Benefits website. Please reach out to us with questions at [email protected] or 571.553.8382 from 8:30 am - 5:00 pm, M- F.
SkillSurvey Reference Checks
Effective immediately HR has implemented a new way to conduct reference checks. SkillSurvey is an online, automated reference check solution that gives you deep, comprehensive insights on all your candidates, whether you’re hiring, onboarding, or managing a placement. See FAQ's. Contact your HR representative if you have questions.
Time Off and Leave Guide
Effective July 1, 2019, the GW Paid Time Off and Leave Guide will be the source for managing annual and sick leave records. It consolidates into one resource the information from the: Employee Handbook, Manager Toolkit and Leave information (Benefits website.) The Guide includes information about recent enhancements to the paid time off program, which are highlighted in the Benefits communication, What’s New, What’s Changing, sent via a GW InfoMail in April.
TRS Changes for Timekeepers
The look and feel of the TRS has been updated with the launch of centralized time off tracking functionality. All employees are now in the TRS and we've added new hyperfinds to help you select just the employees you need to review. Timekeepers will continue to do payroll processing for only biweekly employees.
Any current custom hyperfinds will pull both monthly and biweekly employees. To update hyperfinds to display biweekly employees only, exclude MOFT and MOPT payrules. Any current custom hyperfinds for students will need to be adjusted to use payrule TP21 instead of TP11.
- All Home - Biweekly: Shows only biweekly employees
- All Home - Monthly: Shows only monthly employees
- All Home and Transferred In Employees: Shows biweekly and monthly employees
- All Home - Termed: Shows anyone terminated in the TRS
There are also new widgets and genies in the TRS that will be used after July 1 to support time off tracking for both exempt and non-exempt employees. Please share with your biweekly employees that their view has also been updated, most notably that the "My Timecard" widget is now on the right . An overview of time off training opportunities for employees, managers, and timekeepers is available on the Benefits webpage.
IMPORTANT PROCESSING CHANGES:
- Time off requests are visible to all timekeepers with access to an org but only managers or delegates should approve requests.
- After July 1, timekeepers will not have the ability to add paid time off codes directly on the timecard. Request Manager will be the new method for recording paid time off for an employee such as ANL, SIC, JRY, BRV.
- After July 1, on payroll approval Tuesday please confirm that non-exempts do not have an outstanding time off request that would effect their pay. If so please check with the manager for status of approval.
Please visit the Benefits webpage for more information.
Interviewing and Hiring Compliance Training
Effective July 1, 2019, hiring proposals will not be considered unless the respective hiring manager has completed the training. Managers have been assigned the training in [email protected], and a reminder email has been sent to managers alerting them to the upcoming training deadline.
If you have any questions about the training, please reach out to the Equal Employment Opportunity & Employee Relations (EEO/ER) office at [email protected].
SEAS Employment Opportunities
Apply online @ www.gwu.jobs for these postings:
- Postdoctoral Scientist, Posting Number R000839
- Department Operations Assistant, Posting Number S008513
- Laboratory Manager, Posting Number R000821
- Academic Depart. Admin. II, SEAS OOCP, Posting Number S008529
- Postdoctoral Scientist, Posting Number R000765
- Postdoctoral Scientist, Posting Number R000512
- Postdoctoral Scientist, Posting Number R000584
- Program Associate, EMSE OCP, Posting Number S008353
GW Common Purpose and Values
On April 16, 2019, President LeBlanc announced to the University the GW common purpose statement and new GW Values. The University’s Culture Leadership Team (CLT) used feedback from the GW wide cultural assessment to create these two elements that are key to evolving the culture.
Only at GW, we change the world, one life at a time.
Common purpose statement to help guide individual decision-making about how to approach our day-to-day interactions with our GW coworkers and our community
We are honest and fair in our words and actions.
We achieve more by engaging others in shared processes and decision-making.
We value people as individuals and treat them with fairness, compassion, and care.
We achieve distinction through knowledge and innovation.
We are accessible, receptive and share information freely.
We value and include people from different cultures, backgrounds, and perspectives in the pursuit of our common goals.
We encourage risk-taking, learning from failure, and perseverance in our pursuit of excellence.
Performance Management/[email protected]
Performance Management Final Check-In and Goal Setting
Performance ratings will be available to employees on August 23, 2019. As a reminder, GW is now using a three-point scale for performance ratings. Once the ratings have been released, managers and employees should meet to discuss and sign off on the review.
The Performance Management section of the Human Resource Management and Development website has tools and resources to support you throughout the final check-in and goal setting process. In addition, Workplace Learning & Development (WLD) continues to provide a mix of virtual and in-person office hours to support staff.
Please email [email protected] if you have questions or would like support.
Professional Development Planning
You can create professional development plans (PDPs) within [email protected] - Performance. You can access the PDP tools in [email protected] under the Performance menu under "Development Plans." Here are some great, easily accessible resources that offer quality learning opportunities:
- LinkedIn Learning (formally Lynda.com) is available free to staff through [email protected] - Learning.
- The GW Library offers a number of live classes free of charge to staff.
- SHRM and CUPA-HR offer webinars and local events (often available for credit toward your SHRM recertification).
- GW’s best benefit: tuition remission for GW classes, can be used for degree programs as well as noncredit classes.
Workplace Learning & Development (WLD) offers additional group training sessions to support managers during key performance cycle periods. Managers who would like support on coaching, feedback, and the [email protected] system can also attend in-person office hours for one-on-one support or contact [email protected]. Once you have registered for a training session, you can access the training via your transcript in the [email protected] system.
Time Off Training Opportunities:
Kronos Time Off Training Webinar for Managers
This 60-minute WebEx session covers all of the tasks found in the classroom-based Kronos Fundamentals for Managers and is demonstration only. Users will be able to ask questions through the webinar chat feature.
Register by clicking on the date below.
Meeting ID: 731 576 155
Virtual Office Hours
Virtual Office Hours will allow employees to ask questions using the Q&A feature on an open Webex link.
August 29, 12 – 1 pm; Meeting ID: 738 995 605
Meet with UnitedHealthcare on Campus
UnitedHealthcare will be on campus to meet with GW plan members one-on-one regarding their medical and/or vision plans. If you have a question about plan claims, network, website and/or benefits coverage, schedule an appointment by clicking on the date below:
Foggy Bottom Campus meetings will take place at the Marvin Center, Room 400.
Can't make it in person? Plan members may contact UnitedHealthcare 24 hours a day, seven days a week by calling the number on the back of their medical ID cards.
Tuition Remission Information Sessions
Every semester, GW Benefits hosts information sessions for its tuition remission program. Each session provides a detailed overview of tuition remission and gives attendees the opportunity to have their questions answered. Session dates will be posted here as they become available.
GW Employee Appreciation Events: Dates TBD
- Proud to Be GW Festivals – Summer 2019
- GW Employee Baby Shower – Fall 2019
- Career Milestones Celebrations – December 2019
Your Career at GW
The Career Path Program is designed to identify the different types of jobs and career paths we have at the university. Explore possible career paths at the university.
Workplace Learning & Development provides learning and performance management resources for all GW staff, including individual contributors and managers.
Visit the Benefits website to learn about leave, health, retirement, and other benefits available to GW employees.
Wellness & Discounts
Being affiliated with GW has many perks, including access to facilities and discounts on products and services provided by a number of vendors. A list of vendors and discounts is available on the Benefits website.
The Wellbeing Hotline - Resources For Living is an employer-sponsored program, available at no cost to you and all members of your household (including dependent children up to age 26, whether or not they live at home). Services are confidential and available 24 hours a day, 7 days a week. The Wellbeing Hotline is your one-stop-shop for help with personal issues, life event planning or simple daily life management.
Call toll-free: (866) 522-8509
TTY: (888) 879-8274
Online: Log in to the my.gwu.edu portal using your NetID and password and click on the “Wellbeing Hotline” link under the “Working” tab.
If you have HR-related questions or need assistance, please contact:
- HR Manager: Marion Flythe-Inman, x4-0697
- HR Associate: Jessica (Lynn) Propst, x3-4491
- HR Director: Donna Lewis, x4-4764
- Bonus Request Form (PDF)
- ColonialTemps Temporary Employee Request Form (PDF)
- Internal Progressive Promotion Guidelines (PDF)
- Internal Progressive Promotion Form (PDF)
- Paid Time Off Request Form (PDF)
- Interim Assignment (PDF)
- Request to Extend Job Assignment Form (PDF)
- Staff Personnel Action Form (PDF)
- Telecommuting Agreement Form (PDF)
- Temporary Hire Form (PDF)